A change control plan is an important tool in project management as it outlines the steps necessary to achieve desired changes.
The plan sets up a change control board that approves project changes, with input from key stakeholders. The change control plan plays a crucial role in creating a risk management plan, executing project work, controlling scope and controlling procurements to create deliveries.
In order to create a change control plan the first step is to identify the changes and create a timeline for their implementation. You should also identify potential risks or obstacles and develop a contingency plan for them. Communication is the first step is to be able to define the goals and identify the relevant stakeholders. The selected communication method should align with the goals and timelines should be created for each method. This way stakeholders will be aware of the deadlines.
Stakeholder engagement is critical. It is because including stakeholders in the planning process increases the likelihood of changes having a positive impact on the organization. Feedback from employees is also essential in making successful changes. It is necessary to communicate the benefits and expected changes.
While each change control plan is unique many follow four general steps. The first step is to gain support for the decision and communicate the benefits. Next, feedback from employees is solicited and a date for the changes is set. A communication plan is also created to inform employees of what to expect.
See also: